Events Planner (Johns Hopkins Institute for Planetary Health)

Skip to main contentJobsDashboardProfileWhy JHUBenefitsHopkinsLocal HireJoin Our Talent NetworksSign InCurrent EmployeeSingle PositionView All JobsHybridEvents Planner (Johns Hopkins Institute for Planetary Health)Baltimore, MD, United States No longer accepting applications.Affiliated Office AddressBaltimore, MD, United StatesRequisition ID121150Date CreatedMay 03, 2026Job FamilyCommunications, Marketing & EventsJob SubfamilyEventsJob FunctionClerical/Administrative SupportExempt StatusExemptShift TypeFull TimeScheduleMonday to Friday: 9:00am – 5:00pmWorksite05-MD:School of Public HealthWork ModalityHybrid: On-site 60-89% of hours worked (Ex: 3-4 out of 5 days/week)We are seeking an Events Planner who will conceptualize, implement, manage, and evaluate complex events and programs in collaboration with appropriate leadership. This role will provide non-standard, non-routine event expertise and utilize extensive knowledge about the division, department and/or center in the design and management of events.Specific Duties & Responsibilities Work with divisional/departmental/center leadership to plan and facilitate events on campus and at outside venues. This may include, but is not limited to,Develop the theme, style, and language for communications, including invitations or event promotion.Provide information to determine appropriate venue for various events.Work closely with the appointed contact, on the style, flow, and layout of each event.Create and maintain project schedules.Ensure timelines are met, ensuring the accuracy of invitations, RSVP lists, programs, and all related details (e.g. dietary needs and other needs lists)Coordinate all arrangements such as catering, rentals, custodial services for set-ups and clean-up, flowers.Work within the budget determined for the fiscal year.Create event briefings for each leadership contact as needed.May manage all outside contracts with vendors, including event companies, caterers, florists, printers, transportation companies, etc. to support in-person and virtual events.Maintain proper inventory of event supplies.May manage and approve invoices and expenses using Hopkins systems. Collaborate with divisional/departmental/center leadership to develop an annual calendar of events. May collaborate with Marketing & Communications on design and implementation of marketing plans for events and preparation of promotional and day-of materials, including invitations, email communication, social media posts, and collateral. Work with leadership to conceptualize events, including setting goals and target audiences, recruiting and preparing speakers, collaborating with partner organizations, developing agendas, managing guest lists, etc. Provide day-of support for events, and/or support and prepare other staff to manage events as appropriate. Manage or assist in the management of relationships with vendors, hotels, venues, and external organizations. Create event experiences that are inclusive and accessible. May prepare briefings, status updates, reports, summaries, presentations, and other work products for dissemination to internal and external partners.Digital Events & Production Stay current on industry software, e.g. Social Tables, InitLive, Formstack, Eventbrite, Cvent, and Boomset to improve event planning processes. Train colleagues and stakeholders on platforms to help enhance their digital event planning experiences. Use software such as Teams, Zoom, and IBM Player to facilitate virtual events including live-streaming programming, podcasts, and other externally facing broadcasts. Other duties as assigned.In Addition to the Duties Listed Above The Johns Hopkins Institute for Planetary Health (JHIPH) is a leading organization at the forefront of Planetary Health, a new, rapidly growing global field and social movement focused on understanding the human health impacts of our disruption and transformation of Earth's natural systems and the solutions necessary to address these...