Executive Business Administrator

Executive Calendar Management and Prioritization Provides highly strategic calendar management for the CVP, balancing business priorities, customer engagements, executive commitments, and organizational rhythms. Exercises sound judgment and discretion to prioritize competing demands, urgent escalations, and high-impact opportunities. Anticipates needs, proactively resolve scheduling conflicts, and optimize executive effectiveness. Represents the executive office in coordinating meetings with leaders, customers, partners, and stakeholders. Partners closely with the Chief of Staff and leadership team to manage and continuously improve the organization's annual Rhythm of Business (ROB). Supports planning and execution of leadership meetings, employee events, customer engagements, town halls, and executive visits, while maintaining fiscal responsibility and demonstrating executive presence. Develops workback schedule and necessary checkpoints. Provides high-level guidance to address complex issues with meeting/event preparation and mitigates problems. Ensures events are designed with global and remote teams in mind, creating a consistent and inclusive experience for all participants. Advises on post-event close out, and provides direction to team members. Manage executive office expenses, budgets, purchase requests, and operational processes. Ensure compliance with company policies and procedures. Support administrative and operational planning activities across the executive office. Manages and oversees all travel arrangements and logistics for executive. Manages and ensures required documents (e.g., visas, passports, immunization records) for international travel. Manages and ensures compliance with US Travel Tax Tool. Leads by example by demonstrating executive presence, and encouraging others to raise their own standards of excellence. Assesses and adapts to dynamic situations and maintains professional composure. Navigates complex challenges by influencing with high impact and exhibiting diplomacy, tact, and empathy. Leads and fosters executive admin community across CVC, driving best practices, knowledge sharing, and consistent standards across the organization. 7+ years administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management. Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience. 4+ years experience serving as mentor or direct/indirect (e.g., team leader) supervisor to others. 5+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training). Experience supporting executives in a complex, fast-paced environment. Demonstrated ability to manage highly complex calendars and competing priorities using sound judgment and independent decision-making. Proven ability to handle highly confidential information with discretion and professionalism. Proven written, verbal, and interpersonal communication skills. Demonstrated success coordinating across organizations and influencing outcomes through partnership and collaboration. Proven organizational skills, attention to detail, and ability to manage multiple priorities simultaneously.