Executive Assistant

Job Description -Executive Assistant (For Founder)

About Company:

Teleradiology Solutions (TRS) is a pioneer in teleradiology, delivering round-the-clock diagnostic radiology reporting and support to hospitals and healthcare providers across India, the US, and other global markets. Founded in 2002 by two Yale-trained physicians and headquartered in Ardmore, PA, TRS today serves over 150 hospitals across 21 countries.
The company pairs a network of board-certified radiologists — including ABR-certified specialists — with technology-driven workflows and its AI-enabled arm, dAIgnostiX, to deliver fast, accurate, and reliable imaging interpretation. dAIgnostiX is based out of Bengaluru (Whitefield).  TRS/dAIX also maintains an active academic focus (www.radguru.net) and ongoing research interests, including AI in radiology.

Role Summary

We are seeking a highly professional, proactive, and technology-driven Executive Assistant to provide comprehensive administrative and strategic support to Founder. The ideal candidate should possess exceptional organizational, communication, and writing skills, along with the ability to leverage AI-powered productivity tools to enhance operational efficiency. This role demands a high level of discretion, sound judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage the executive's calendar, meetings, appointments, travel arrangements, and daily schedules with precision.
  
• Draft, review, and manage professional emails, reports, presentations, meeting agendas, and business correspondence.
  
• Utilize AI-powered tools such as ChatGPT, Claude, AI-based calendar management platforms, and presentation-generation tools to improve productivity and streamline workflows.
  
• Conduct research, compile information, and prepare concise reports, presentations, and briefing documents for executive meetings.
  
• Coordinate effectively with internal teams, clients, partners, and external stakeholders on behalf of the executive.
  
• Track action items, follow up on key deliverables, and ensure timely execution of assigned tasks.
  
• Organize meetings, prepare minutes of meetings (MoMs), and maintain accurate documentation.
  
• Handle confidential information with the highest level of professionalism, integrity, and discretion.
  
• Identify opportunities to automate routine tasks and improve operational efficiency through the effective use of AI technologies.
  
• Proficiency in video editing, digital media content creation, and AI-assisted multimedia tool
  
• Provide administrative and operational support while ensuring seamless day-to-day executive office management.
  

Required Skills & Qualifications

• Bachelor's degree in Business Administration, Management, or a related discipline.
  
• Excellent written and verbal communication skills with exceptional business writing ability.
  
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  
• Hands-on experience using AI tools such as ChatGPT, Claude, AI-assisted calendar management, and AI-based presentation creation platforms.
  
• Strong analytical thinking, problem-solving ability, and a high level of intellectual curiosity.
  
• Exceptional organizational, planning, and multitasking skills with meticulous attention to detail.
  
• Ability to work independently, prioritize competing responsibilities, and meet deadlines in a dynamic environment.
  
• High level of professionalism, confidentiality, and executive presence.
  
• Smart, confident, articulate, and well-presented with excellent interpersonal skills.