Indirect Procurement Manager

Position Summary

The Indirect Procurement Manager leads end-to-end indirect procurement and capital expenditure activities for Malaysia, driving Procurement Management Transformation (PMT) initiatives, sourcing, supplier negotiations, vendor management, cost savings, and the procure-to-pay process. The role collaborates with regional, global, and local stakeholders to execute procurement strategies and represents the indirect procurement function across Malaysia, Indonesia, the Philippines, and Vietnam, supporting regional reporting and strategic initiatives.

Responsibilities

• Lead the local indirect procurement activity to manage an annual spends of indirect commodities and capital expenditures.
• Leverage the purchasing power by consolidating business volume of categories across Brands, Corporate Departments at country level.
• Attain year-on-year saving targets of different PMT initiatives, ensure local adherence to PMT saving methodology.
• Track and validate the saving reported by local suppliers, seek approval from the internal stakeholders and report to Regional Indirect Procurement team.
• Govern the execution of Global Procurement Policy, ensure the Policy is best adapting to local requirements in terms of business, cultural, legal, regulatory and economical from time to time.
• Co-lead strategic sourcing process, (e.g. RFI/RFQ/RFP), bid evaluation, supplier selection by using the category management methods.
• Work with Regional Indirect Procurement to establish local cross-functional teams in country to deploy CMT strategies.
• Increase spends visibility to engage procurement influence earlier in specification design and decision making stage.
• Introduce robust metrics to optimize local sourcing practices, examine procurement function’s effectiveness in areas of risk management, supply chain security, sustainability and innovation.
• Ensure high quality of goods and services, reduced supply continuity and contractual risks in the supply of commodities.
• Responsible for briefing the stakeholders (internal customers) on deployment plans, activities, timelines, and their respective roles/responsibilities.
• Maintain contract repository of locally signed legal agreements.
• Participate in resolutions of any issue or dispute, escalate issues early and appropriately.
• Evaluate supplier capabilities and establish sources for new technologies and markets as driven by business requirements.
• Measure and manage the overall performance of suppliers implemented with KPIs.
• Drive supplier collaboration and innovation; maintain close relationship with key strategic suppliers.
• Pro-actively provide market/ supplier intelligence to the Regional Indirect Procurement team (Hong Kong based) for PMT initiatives driven regionally or/and globally.
• Communicate extensively the progress of projects, issues, and benefits of the initiatives with internal stakeholders and Regional Procurement team.
• Lead, coach, develop, train and motivate the local buyer networks.

Requirements

• Bachelor's degree; tertiary or equivalent 5-7 years of work experience of relevant procurement experiences in multinational corporations, preferably in a managerial role.

• Professional recognition in purchasing or procurement (e.g., ISM CPM) is desirable but not essential.
• Proven fluency in written and spoken English.
• Demonstrated successful results in managing purchasing activities within a market for mixed categories.
• Excellent time management, project management and organizational skills. Self-starter, capable of working independently/ remotely without close supervision.
• Proven ability to manage internal and external parties to ensure successful and professional purchasing activities.
• Self confident and self aware. Seeks personal improvement and adapts behavior to feedback and experience.
• Good negotiation skills.
• Diplomacy with strong listening and analyzing skills.
• Willingness and openness to change processes.

Description

This role is directly responsible for aligning, prioritizing, and managing all supplier performance management processes inclusive of quality. Continuous improvement and Right First Time process controle are to be developed. Improve process and org effectiveness through streamlined collaborative processes and ways of working between Suppliers, Procurement, & Planning This role will support the Procurement Organization in transforming processes for new and existing suppliers This role will liaise with MM, TPM, Procurement, and QA to facilitate and monitor the planning and execution of projects to mitigate business continuity risk. Support broader Supply Chain, Planning, and Procurement strategies by enabling ELC's growth agenda with step changing the Materials Supplier interface, driving improved proactive service, agility, and inventory.Define detailed business requirements, liaising with Procurement, Planning, Supply Chain, Suppliers, and IT business partners to drive newsolutions and capabilities Design, develop and implement new process flows, data design, data mining, reporting, and tools to simplify and automate materials management, P2P, Supplier Quality, and capacity management. Harmonize procurement category and regional differences. Develop and implement data collection systems, analytics and other capabilities to deliver insights from information, both efficiently and effectively Act as liaison between GSR Category/COE teams, Planning, and QA organization to drive the Operational Excellence pillar of the Procurement strategy Plan and coordinate with QA & GSR teams the execution, tracking, and maintenance of Packaging, Ingredients and TPM supplier audits and quality agreements Monitor and report on QA audits and Quality agreement completion Develop and review analytics so that reports can be shared at frequency to provide status, trends and recommendations for continuous improvementsLead quality transformation projects within GSRsuch as: Supplier Quality Performance 2.0 Provide visibility and management of risks and opportunities for all projects from a process, data, and resourcing perspective. Ensure resources are accountable and delivering against project commitments

Qualifications

Bachelor's degree in Supply Chain, Finance, Engineering or related field 5+ years' experience in project management and managerial positions, preferably in Supply Chain Planning, Quality, and Procurement, in global environment. Six Sigma Certification Previous experience running portfolios of diverse projects. High proficiency in MS Office including MS Project Must be detail⁃oriented, highly organized and process⁃oriented. Must have excellent oral, written communication and listening skills as well as the ability to interact and influence with all levels of the organization. Must be able to work both independently and within a team environment. Must be able to focus on a task and follow a precise process to the conclusion.