Office Coordinator
We're looking for a highly organized, personable Office Coordinator to keep our workplace running smoothly. You'll be the first face visitors see and the person the whole team relies on — from managing our shared inbox to making sure the conference rooms, kitchen, and daily office operations run efficiently and effectively.
This role will also be instrumental in helping our team shape and grow culture. The person in this seat sets the tone for how our office feels: the warmth a visitor senses walking in the door, the birthday that doesn't go unnoticed, the happy hour that actually brings people together, the little touches that make the office somewhere people want to be. You'll notice what would make the team's day better and just make it happen.
If you enjoy keeping a busy workplace running well, and you want to help shape the culture of a growing company, this role is for you.
What You'll Do
Front of House & Visitors
Greet visitors, seat them in conference rooms, and offer refreshments
Manage the visitor list and confirm NDAs are signed
Assist with incoming deliveries
Conference Rooms & Calendar
Straighten and prep conference rooms each morning and evening
Monitor the room calendars to prevent double bookings
Assist the team with room bookings and ensure meetings are in the appropriate sized room
Email & Communications
Manage the company email inbox, routing and responding as needed
Kitchen & Office Upkeep
Keep the kitchen stocked and tidy: dishes, counters, drinks, snacks, and groceries
Order and restock snacks, drinks, and groceries
Refill and manage the water dispenser
Coordinate team lunch and dinner orders M-F
Team Culture
Track and celebrate team birthdays and work anniversaries
Help with team events: happy hours, office decor, swag orders, and team gifts
What We're Looking For
Prior experience in office administration, reception, hospitality, or a similar role 3+ years
Strong organizational skills and keen attention to detail
Warm, professional communication with visitors and teammates
Comfortable juggling multiple tasks and priorities daily
Proficiency with email and calendar tools
Reliable, proactive, and takes ownership of the workplace experience
Why Join Us
You'll make a real impact: this isn't a behind-the-scenes role — you'll shape how our office feels every single day.
Room to grow: we're a growing company, and we'd love for you to grow with us. You'll have the freedom to take ownership, suggest better ways of doing things, and expand the role over time.
Fun is part of the job. Happy hours, birthday celebrations, swag drops, holiday decor — you'll help plan the moments that make work feel less like work.